Privacy Policy PS Fashion Fabrics
PS Fashion Fabrics highly values the protection of your personal data. In this Privacy Policy, we provide clear and transparent information about how we handle personal data.
We make every effort to safeguard your privacy and therefore handle personal data with care. PS Fashion Fabrics acts in accordance with the General Data Protection Regulation (GDPR) and all other applicable laws and regulations.
This means, among other things, that we:
- process personal data in accordance with the purpose for which it was provided;
- limit the processing of personal data to only those data that are necessary for the relevant purpose;
- take appropriate technical and organizational measures to protect your personal data;
- do not share personal data with third parties unless this is necessary for the performance of our services or required by law;
- respect your rights regarding your personal data.
PS Fashion Fabrics is responsible for the processing of your personal data. If you have any questions regarding this Privacy Policy, please feel free to contact us.
Processing of Personal Data of Customers, Prospective Customers and Suppliers
PS Fashion Fabrics processes personal data of customers, prospective customers, interested parties and suppliers for the following purposes:
- processing and fulfilling orders;
- customer service and communication regarding products and services;
- preparing quotations;
- administrative and financial processing;
- maintaining business relationships;
- informing you about new fabrics, collections, promotions, events, trade fairs, inspiration and other products and services of PS Fashion Fabrics through email, newsletters or similar communication channels.
Legal Basis for Processing
We process personal data on the basis of:
- the performance of a contract;
- a request or inquiry;
- an existing customer relationship;
- a legitimate interest;
- your consent, where required.
For existing customers, we may send marketing communications regarding similar products and services. You may unsubscribe at any time using the unsubscribe link included in our emails.
What Data Do We Process?
For the purposes listed above, we may process the following data:
- company name;
- name;
- job title;
- telephone number;
- email address;
- address details;
- VAT number;
- Chamber of Commerce registration number;
- order and invoice details;
- correspondence relating to your inquiry or order.
We do not retain personal data longer than necessary for the purposes for which it was collected, unless we are legally required to retain it for a longer period.
Email Communication and Newsletters
If you are a customer of PS Fashion Fabrics, have requested a quotation, have contacted us or have subscribed to our newsletter, we may inform you about:
- new fabrics;
- collections;
- promotions;
- events;
- trade fairs;
- inspiration;
- developments within PS Fashion Fabrics.
We use professional email marketing platforms to send email communications.
To improve our communications, we may collect information regarding the use of our emails, such as:
- whether an email has been opened;
- which links have been clicked;
- interactions with our newsletters.
This information is used solely to improve our communications and services.
You may unsubscribe at any time using the unsubscribe link included at the bottom of every email.
Processing of Employee Personal Data
PS Fashion Fabrics processes personal data of employees for:
- the execution of the employment contract;
- payroll administration;
- personnel administration;
- compliance with legal obligations.
Legal Basis
The processing is necessary for the performance of the employment contract and compliance with legal obligations.
What Data Do We Process?
These may include:
- first name;
- middle name/prefix;
- surname;
- address details;
- telephone number;
- email address;
- date of birth;
- salary information;
- bank account number;
- copy of identification document;
- citizen service number (BSN).
Retention Period
Employee personal data is retained for the duration of employment and thereafter for as long as legally required.
Sharing Data with Third Parties
We may share personal data with third parties if this is necessary for the provision of our services.
This may include providers of:
- software and IT services;
- web hosting;
- email marketing;
- CRM systems;
- administration services;
- accounting services;
- logistics and transportation;
- payment processing.
Where required by law, we enter into data processing agreements with parties that process personal data on behalf of PS Fashion Fabrics.
We never sell your personal data to third parties.
Processing Outside the European Economic Area (EEA)
For certain services, we use external service providers. If personal data is processed outside the European Economic Area (EEA), we ensure that such processing takes place in accordance with applicable privacy legislation and that appropriate safeguards are in place to protect your personal data.
Retention Periods
PS Fashion Fabrics does not retain personal data longer than necessary for the purpose for which it was collected, unless a statutory retention period applies.
Financial records are retained in accordance with tax legislation for a minimum period of seven years.
Security
We have implemented appropriate technical and organizational measures to protect your personal data against loss, misuse and unauthorized access.
These measures include:
- confidentiality obligations for employees;
- username and password protection;
- up-to-date system security measures;
- regular backups;
- employee awareness regarding privacy and data protection.
Your Rights
You have the right to:
- access your personal data;
- have your personal data corrected;
- have your personal data deleted;
- object to the processing of your personal data;
- restrict the processing of your personal data;
- receive and transfer your personal data to yourself or another party;
- withdraw any consent you have provided.
If you wish to exercise any of these rights, please contact us.
We may ask you to verify your identity before processing your request.
Complaints
If you have a complaint regarding the processing of your personal data, we kindly ask you to contact us first.
If we are unable to resolve the matter together, you have the right to lodge a complaint with the competent supervisory authority. In the Netherlands, this is the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Contact
PS Fashion Fabrics
Industrieweg 12
2421 LJ Nieuwkoop
The Netherlands
E-mail: hr@psfashionfabrics.com
Telephone: +31 (0)172 572 114